Who can do this: Owners, Admins and Members.
Product: Job Board
Where: Job boards → your job, buttons in the job header
Open the job to change its state. The buttons are in the job's header. None of these states removes applicants or history.
What each job state means
Live | On the public board. You get here with Publish. |
Paused | Not on the board. Pause on a live job. Set active puts it back. |
Closed | Not on the board. Close on a live job, when it's filled or canceled. Publish puts it back. |
Archived | Not on the board. Archive on a live, paused or closed job, when you're done with it. Unarchive brings it back as Closed, Reopen as a draft. |
Paused and closed jobs don't take applications, and they drop out of your XML feed.
Pause, close or archive a job
Open the job.
Click Pause, Close or Archive.
For Close and Archive, confirm in the dialog.
The job leaves the public board. After Close or Archive you get a few seconds to click Undo.
Delete a job
You can delete a draft, or an archived job with no applications. To delete an archived job that has applications, delete them first: on the Applications tab, click Delete all. Live, paused and closed jobs have no Delete. Archive them first.
Open the draft or archived job.
Click Delete. On a draft it sits after Edit and Publish. On an archived job it sits after Edit, Unarchive and Reopen.
In Delete draft? or Delete job?, click Delete draft or Delete job.
You see Draft deleted or Job deleted and you're back on the jobs list.
Important: Deleting can't be undone, and an archived job's history is deleted with it. Jobs with applications can't be deleted, so the button is grayed out. Keep them archived, or delete their applications first.
Keep a role visible
On a live job, open the Job details tab. The Job board panel has two settings.
The Job board panel on a live job
Click Refresh to move the job to the top, or set a date for it to pause.
Refresh to top: click Refresh to move the job back to the top of the board.
Auto-deactivate on date: pick a date, and the job is paused on that date.
Take jobs offline and archive them automatically
Owners and Admins can set this per board, so jobs don't stay on the board forever. Useful when jobs stay open in Bullhorn for months.
Go to Settings → Jobs → Job boards and open your board.
On the Configuration tab, set Take jobs offline automatically to Yes.
In Days a job stays on the board after publishing, enter the number of days, for example 90.
To archive closed jobs too, set Archive closed jobs automatically to Yes and enter Days a job stays closed before it is archived. It starts at 30.
Click Save changes.
Refresh on a job starts the count again.
If a Bullhorn update still matches the board's publish conditions, the job goes back on the board and the count starts again.
Archiving this way is for good: the job's page is gone and it never reopens. Live and paused jobs are never archived this way.
Turning archiving on, or lowering the number, archives jobs that have already been closed longer than that.
Jobs linked to Bullhorn
Linked jobs can also change state on their own when the job order changes, through Auto-publish jobs, Auto-pause jobs and Auto-close and archive jobs in your Bullhorn settings.
Reopened in Bullhorn: the job goes back through Auto-publish. This also applies to jobs you closed or paused by hand. Archived jobs never reopen.
Deleted in Bullhorn: the job leaves your board. It's archived or closed, depending on your settings.
See what happened to a job
The job's Audit tab lists every status change, who made it and when.
The Audit tab on a job
In this example, the job was created, updated, set to Live and refreshed to the top of the board.
Good to know
Drafts can't be archived, only deleted.
Close wins over pause, and pause wins over publish, when Bullhorn conditions overlap.
Jobs paused on their date show "has automatically deactivated the job" on the Audit tab.
Troubleshooting
A job I paused or closed went live again
A job I paused or closed went live again
It's linked to Bullhorn and the job order matched your Auto-publish conditions. Change the job order in Bullhorn, or archive the job.
A job went offline on its own
A job went offline on its own
Your board has Take jobs offline automatically on, and the job reached its number of days. Click Refresh on the job to start the count again, or change the days in the board settings.
The Delete button is grayed out
The Delete button is grayed out
The job has applications. Keep it archived, or delete its applications first with Delete all on the Applications tab.
Still stuck? Send us a message in the chat with the job title and a screenshot of the job's Audit tab.
Pro tip: For roles with a closing date, set Auto-deactivate on date on the job. It pauses on that date, and the Audit tab records it.
We are always here for you if you need us.
Our whole team is around almost 24/7 to support you. Click the chat icon at the bottom right to start chatting with us. Our team is happy to help.