Who can do this: Owners and Admins create and edit candidate appearances. Anyone who can open a list can select one for it.
Product: Client Portal · Where: Settings → Candidate appearance
A candidate appearance is a template that decides which sections and fields clients see on a candidate profile, and you select one per job submission list.
Select the appearance for a list
When you create the list, choose it under Candidate appearance. The field is required and starts with your default.
To change it later:
Open the list and click List configuration → General.
Under Candidate appearance, choose a configuration, for example Full Profile or Anonymized Profile.
The change applies to this list only.
Candidate appearance on one list
The dropdown in List configuration, General sets the appearance for this list.
Create or edit an appearance
Open the user menu (your name, bottom left) and click Settings.
Under Candidate settings, click Candidate appearance.
Click Edit on the appearance you want to change. Or click Duplicate to start from a copy, or Create new candidate appearance.
On the Candidate profile tab, click a section on the right to select it. Tick a field in the list on the left to add it. Use Search fields… to find a field.
To remove a field or section, click its X. To move one, drag it by its handle. To add a section, click Add section. To rename one, select it and change Section name. Turn on full-width to let a field use the whole row.
Make the same field changes on the Candidate form tab, so you can fill the field in.
Click Save.
Your candidate appearances
Each appearance has Edit and Duplicate. The default one is marked.
The appearance editor
Tick fields on the left and arrange them in the sections on the right.
What does each tab control?
Candidate profile: the full profile your client opens on the list.
Candidate form: the fields you fill in when you add or edit a candidate. A field must be here to be editable.
Candidate card (desktop) and Candidate card (mobile): what shows on the candidate cards in the list.
Candidate data control (in the editor only): which candidate data is visible by default, like the candidate's name, Original CV / Resume, phone, email, location, employer names and schools. See Hide details for one list or one candidate in this article.
The tabs are separate. To show a new field to clients and fill it in, add it to both Candidate profile and Candidate form.
Use more than one appearance
Make one appearance per use, for example a full profile and an anonymized one, and select the right one per list.
One appearance is the company default. It shows Already set as default and you can't delete it. To change it, select another and click Set as company default.
Teams can have their own default appearance. New lists start with the default of your primary team, or the company default.
Hide details for one list or one candidate
The appearance decides which fields show. Candidate data control decides whether the data in them is visible, for example the full name or only initials, or employer names hidden.
You find it in three places:
In the appearance editor, on the Candidate data control tab.
On a list: List configuration → Candidate data control. You can apply a change to all candidates already on the list or only to new ones.
On one candidate: Edit → Control candidate data.
Candidate data control
This tab sets which candidate data is visible by default.
Good to know
Missing a field? Create it first. See Add, rename or hide fields on candidate profiles. A new field isn't added to any appearance on its own.
The look of the profile (logo, fonts, colors) comes from the branding. See Brand your client portal and lists.
A change to an appearance shows on every list that uses it.
Common questions
A field I added doesn't show on the profile. Add it on the Candidate profile tab of the appearance the list uses, and click Save.
I added a field but I can't fill it in. Add it on the Candidate form tab too.
How do I move Education above Employment History? Drag the section on the Candidate profile tab.
Pro tip: Keep a full profile and an anonymized appearance side by side. You can then switch a list between them in List configuration → General without touching your fields.
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