Unlock the full potential of your recruitment process with our Candidate Database. Imagine having a streamlined, one-stop solution to easily create, update, and manage professional reusable candidate profiles. Generate LinkedIn-style profiles in seconds, and update them in a few clicks, ensuring that your candidate's information is always up-to-date and polished to perfection.
With our Candidate Database, every candidate’s details and essential information are just a click away, making it easy to tailor profiles for different roles and requirements. Say goodbye to the hassle and hello to a more productive way to manage your candidate records!
📚 Important: The Candidate Database features can be accessed from the "All candidates" tab on the left-side navigation bar on our main website. You can also access each candidate's record from a custom Candidately tab in your Bullhorn candidate profiles.
❗❗Very Important: Don't forget to set up the custom tab in your Bullhorn candidate records. With it, you'll be able to access many of the Candidate Database features without ever leaving Bullhorn. Learn how by clicking here!!
What is the Candidate Database:
The Candidate Database as its name implies is where you'll find everything related to your imported candidates. It is found on the left side Candidately menu.
Access it by clicking the "All Candidates" button. There you'll find a searchable list of all your Bullhorn candidate records 💻
What are Candidate Profiles
Our Digital Candidate Profiles offer a reusable and standardized LinkedIn-style presentation for each of your candidates. You can have multiple readily available so you can submit candidates as soon as you get a request from a client, getting you ahead of the curve, and saving you lots of time!!
When clicking on any candidate record, you'll find a list of all the reusable candidate profiles saved for that candidate. You'll also find the candidate's email, full name, lists they've been added to, and creation date.
🚀Pro tip: Be prepared for many use cases by having multiple candidate profiles. A common one is having a profile for regular job submissions and another one for spec submissions, both ready to go as soon as the time calls for it.
Managing Candidate Records
Creating new candidates
There are 2 main places from where you can add new candidate records to the database.
Click the "Add candidate" button on the top right corner of the candidate database screen. Then, you can choose to either import the candidate from Bullhorn, upload a CV/Resume from your device, or create a candidate record manually by entering the first and last name, and email of the candidate.
After creating the new candidate record this way, a standard candidate profile will be automatically created for that candidate as well.
You can also create a new candidate record out of a candidate on a list. To do this, go to the edit menu of any candidate on any list. You'll see the option to create the candidate record at the bottom of the edit menu as shown below.
Then, simply update the candidate on the list by clicking any of the shown buttons. The candidate record and profile will be automatically created for you.
Creating candidate profiles
You can have multiple candidate profiles for any given candidate. Creating new candidate profiles is very easy and can be done in multiple places within Candidately.
You can create a candidate profile directly from within the candidate record. To do this, click the "Add profile" button as shown below. Then, you can either import the candidate details from Bullhorn, upload a CV/Resume from your device, or create a candidate profile manually using only the basic info from the candidate record.
You can also create a new candidate profile from a candidate on a list. To do this, go to the edit menu of any candidate on any list. You'll see the checkbox to create a new re-usable profile at the bottom of the edit menu as shown below.
Once you check that box, you can add this profile as a reusable one on the candidate record. Once you give this new profile a name using the corresponding textbox, click any of the buttons below the menu to update the candidate profile on the job and save it to the database at the same time.
Editing candidate profiles
Editing an existing candidate profile can be done in different ways as well. You can do so directly from the list of profiles on the candidate record, or a linked profile on any of your lists.
To edit a profile from the candidate record, click the edit button when hovering over any candidate profile for the desired candidate.
Then, you can modify the profile just like you would when editing a candidate on a list. Then, save your changes by clicking the "Update profile" button below.
You can also edit a candidate's profile from a list (As shown here). Scroll down to the bottom of the edit menu after making the changes and check the corresponding box. Then press the Update button to finalize the update of the candidate on the list and in the database.
Adding the reusable profiles to your lists
Uploading a candidate from the database into one of your lists is extremely easy. Simply click the relevant option from the "Add candidate" menu.
You can search across your candidate database and add the desired profile to the list. These profiles are connected to Bullhorn so they will work just the same as if you were making a direct upload from there 😉
👋 We are always here for you if you need us!
Remember, our whole team is around, almost 24/7 to support you! In fact, you can simply press the messenger button on the bottom right of this page to start chatting with us! Our team will be happy to assist you.